Archive for December, 2011

How to Choose the Right Document Shredder for Your Baltimore Business or Medical Practice

December 10, 2011 Leave a comment

With so much identity theft today protecting your customer, client, or patients personal information should be a top priority for every business or medical practice.

That being said, one of most important pieces of equipment you can have in your office today is a good quality document shredder.

But as you may well know having a document shredder that constantly goes down in the process of shredding documents a real hassle.

That’s why buying a quality shredder is so important. In the world of document shredders the old saying “you get what you pay for” truly applies.

When choosing a shredder for your office here are a few buying tips to consider:

1) How many document are you going to be shredding daily, weekly and monthly?

2) How many documents are you going to be shredding at once?

3) Is the paper your shredding regular printer paper or sometimes is the paper a heavier stock?

When you investigate shredders have the answers to these questions ready and read the specifications for each model to find the one that works for you.

The biggest mistake I see medical practices, law offices and other businesses make is going to Staples or Office Depot and buying a cheap shredder.

These shredders are made for home use and not office use.

Even the most expensive ones at these stores are probably not what you need.

As many of you have already learned, if you don’t get a shredder that is heavy duty enough it will jam, overheat. create tons of dust and eventually die an early death.

Over the years I have worked with hundreds of organizations and one of the biggest headaches that the employees express in their document management processes is shredding.

If you are own or manage an organization believe me when I say your employees will be truly grateful if you purchase a quality shredder.

If you have any questions or would like a quote on copiers, printers, scanners, shredders or document management software please call or email me or simply fill out the form below.

Thanks for stopping by. Have Fun!

Ed Worthington 443-570-0414

Copier Lease vs Buy: How to Decide if You Should Lease or Buy a Copier for Your Baltimore Business

December 10, 2011 Leave a comment

When you are ready to get a new copier for your business there are many good copier companies in the Baltimore metro area to choose from. Once you have selected the copier company one of the first decisions you will have to make is to lease or buy the copier.

Back in the 80’s and 90’s the ratio of buy vs lease was about 50/50.

Today about 80% of businesses, medical practices, and schools (public and private K-12 as well as university) in the Baltimore area lease their copiers.

So why the major increase in the number of leases? The main reason is that technology changes so fast with copier/multifunction devices that it may pay to lease rather than buy.

A copier isn’t a copier anymore. Back in the 80’s and even the 90’s copiers just copied. Today they copy, print, scan, fax, and are an integral part of the document management of a professional office.

With so many businesses attempting to go paperless, the copier/multifunction device becomes a powerful technology tool.

A copier today is a computer that performs multiple document management tasks.

With a lease a business can just budget a certain amount of money for the copier and then every 2-3 years upgrade to a new machine with the latest technology that will help their business become more efficient.

As a bonus to the leasing option, in many cases I save my client money on their new lease due to the fact that technology gets cheaper and more energy efficient.

That’s the scoop on leasing. Now let’s talk about purchasing your copier.

Purchasing your copier also has it’s benefits.

The main benefit is that you save money by not paying fees and interest charges associated with a lease.

Some of my small business clients have expressed that fact that they like to run their business with little or no debt.

Technically a lease is not debt, but you are bound to the terms of the lease so many business owners and professionals consider it the same as having debt.

Another advantage of purchasing a copier is that you can do whatever you want with the copier.

You can keep it for as long as it makes financial sense to do so. With the reliability of today’s technology you could have a machine for several years without having a lease payment.

Also when you purchase a copier you don’t have to return the machine to the leasing company as is the case with most leases.

On the down side of purchasing many small businesses find that $8,000 to $10,000 for a mid to high end machine is a lot of money for to pay up front.

So there you have it. These are the main points to consider when deciding whether to lease or purchase your copier.

As I stated earlier about 80% of my clients lease their copiers for the reasons above.

Whether you lease or buy should be a decision based on your  how you will use the copier/multifunction device as well as your business objectives.

If you have any further questions about leasing or purchasing a copier please feel free to call or email me anytime.

Ed Worthington 443-570-0414 or