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Posts Tagged ‘how to buy a copier’

How to Buy A Copier

December 21, 2012 Leave a comment

After many months of writing and editing I have finally finished my new book, How to Buy a Copier- A Step by Step Guide to Copier Leases, Copier Service Contracts and Just About Everything Else You Need to Know To Get The Right Copier at the Best Possible Price.

I know the title is long but I wanted it to communicate exactly what this book is. This book is THE definitive copier buying guide for anyone who is now or will ever buy a copier for their business or practice.

Although my company Action Business Systems-Toshiba Copiers is located in the Maryland and service the Baltimore, Washington DC, and Northern Virginia areas this copier buying guide can help you no matter what part of the country or world your in.

To receive a FREE copy just fill out the form below.

How Fast Does My Copier Really Need To Be?

November 11, 2012 Leave a comment

One of the questions I get the most and probably the first question you should ask yourself when purchasing a copier is, “how fast does my copier need to be?”.

The speed of the copier you select should be based on the number of copies and prints you will do per month.

Buyer Beware! When reading the manufactures literature they tend to overinflate the number of pages per month that their copiers can handle.

So in order to help with this question I have copied the information below ( how to determine your monthly output and the maximum duty chart) from BLI’s (Buyers Laboratory) website.

BLI is an excellent source of unbiased information for anyone in the process of buying a copier or printer. At the end of this post I have included information on who Buyers Lab is and how to contact them.

How do you determine your monthly output volume?

  • Bills for your service agreement and print shop provide a good snapshot of your current usage; so does a look at your current copier’s meter.
  • Some copier companies use network management utilities that can tell you all the prints, copies, faxes and/or scans sent from the network to your copier or printer.
  • Many dealers also use devices that audit your volume. However, audit tools can sometimes miss devices such as small printers.

The chart below compares the average manufacturers maximum monthly page output vs. what Buyers Lab recommends so you don’t  send your copier to an early grave.

Manufacturers’ Maximum Monthly Duty Cycle vs. BLI’s Optimum Monthly Volume

Monochrome Average Maximum Monthly Duty Cycle BLI’s Optimum Monthly Volume
Up to 20 ppm 19,094 3,600
21 to 30 ppm 50,983 9,000
31 to 40 ppm 123,140 17,000
41 to 49 ppm 145,141 26,500
50 to 59 ppm 259,070 37,250
60 to 69 ppm 314,865 55,000
70 to 79 ppm 347,059 82,000
80 to 89 ppm 530,000 135,000
90 to 99 ppm 750,000 175,000
Color* Average Maximum Monthly Duty Cycle BLI’s Optimum Monthly Volume
16 to 25 ppm 85,879 13,500
26 to 36 ppm 113,101 15,000
37 to 46 ppm 153,278 28,000
46+ ppm 225,306 36,500

* For color models that a have a different speed for color and black modes, the speeds listed are the black speeds.

Hope this helps!

Come back next month when I’ll cover the question, “Should I lease or buy a copier?”.

If you have any copier buying questions please feel free to contact me.

If your business is located in Baltimore, Maryland,  Washington, DC or Northern Virgina and you are in the market for a new or used copier please contact me for a NO OBLIGATION, ABSOLUTELY NO PRESSURE quote.

Ed Worthington- Senior Account Executive

Action Business Systems-Toshiba

ed@edworthington.com

443-570-0414

Buyer Lab Info:

For over 45 years, Buyers Laboratory (BLI) has been the leading source for unbiased and reliable intelligence for the imaging industry. BLI was founded in 1961 by the late Arthur Kallet, the co-founder and 20-year head of Consumers Union, the publisher of the highly respected Consumer Reports magazine (BLI is not affiliated with Consumers Union). In February 2004, BLI was acquired by publishing industry veterans Michael Danziger and Mark Lerch, the current Chief Executive Officer and Chief Operating Officer of BLI, respectively. In 2005, BLI launched its international division with offices in Hong Kong and London.

You can reach Buyer Lab on the web at http://www.buyerslab.com

Save your Healthcare Practice Time and Money with Software Designed Just for Your Practice!

If you own or manage a health care practice in the Baltimore, Maryland or  Washington DC area than Lexmark’s Clinical Assistant software is something you really should know about.

The Lexmark Clinical Assistant is a software bundle for Lexmark multifunction printers (MFPs) customized specifically for the healthcare industry. Clinical Assistant applications are designed to address common workflow challenges in clinical environments to help increase staff productivity and reduce errors.

Take a look at this video for a quick overview.

If you have questions or comments give me a call or email. 443-570-0414 eworthington@abscare.com

http://www.lexmark.com/US/X646ca/x646ca_new.html

Should You Buy Used Copiers for Your Baltimore Business

One of the questions I get regularly from my clients and prospects is, “do you have any used copiers for sale?’

The answer is always yes.

Here at my company we always have used machines coming in that are just off lease.

I would assume this is true for most copier companies, not just us.

The real question is, are used copiers a good deal or is it best to lease or purchase a brand now copier/multi-Function device.

The answer is yes, used copiers can be a fantastic deal. Like most technology products, copiers are constantly being upgraded by adding new features and improving efficiency.

Because of this, you can get some good deals on off-lease machines with under 100,000 copies/prints on them.

Here at my company we sell Toshiba copiers. For a Toshiba machine 100,000 copies is a very low volume. In other words, I would not hesitate for a second to sell my client a Toshiba copier with that volume of copies on it.

I would consider this a machine with many, many years of usefulness left on it.

The bottom line is you have to take in consideration your business copy/print volume and then decide if a used machine is right for you.

If you are a high volume user, I may suggest you lean towards a new machine, but for the average small office a used machine may be a perfect fit for your budget and your needs.

Here at my office we have several used Toshiba e-Studio Copiers that start at around $1,500.00.

These are great prices for really solid Toshiba Copiers.

So in summary, yes you can buy a used copier and get a solid machine at a great price.

If you have questions about copiers or would like a quote on a new or used copier please contact me, Ed Worthington at 443-570-0414 or eworthington@abscare.com

Copier Leasing Options for Baltimore Businesses- The 3 Types of Copier Leases

February 10, 2012 Leave a comment

Once you’ve decided to invest in a new copier for your business in Baltimore your next step is to decide whether you’d like to purchase or lease the copier. For tips and information on how to make that decision click over to our article titled “How to Decide if You Should Buy or Lease a Copier for Your Baltimore Businesses”.

If you have decided to lease a copier for your business there are only 3 lease options to choose from and these days only 2 options are truly relevant.

The 3 types of copier leases are:

Fair Market Value– The most common of all copier leases. The way that this lease works is that at the end of the lease term the leasing company will tell you what the fair market value of that machine is and then you can buy it from them for that amount of money.

$1 Buyout Lease– The next most common type of lease. The $1 buyout lease means that at at the end of the lease term you can “buyout” the copier from the leasing company. Now you may be wondering why you would choose any other type of lease over this one. The answer is that this lease will cost you more than the others in interest and fees during the life of the lease. The leasing company will get their money one way or the other.

10% Lease– The least common and very rarely used kind of copier lease.

Which type of lease you choose should be based on your situation and companies needs.

If you have further questions about copier leasing and you would like to speak to a copier leasing expert please contact me, Ed Worthington at 443-570-0414.

Copier Lease vs Buy: How to Decide if You Should Lease or Buy a Copier for Your Baltimore Business

December 10, 2011 Leave a comment

When you are ready to get a new copier for your business there are many good copier companies in the Baltimore metro area to choose from. Once you have selected the copier company one of the first decisions you will have to make is to lease or buy the copier.

Back in the 80’s and 90’s the ratio of buy vs lease was about 50/50.

Today about 80% of businesses, medical practices, and schools (public and private K-12 as well as university) in the Baltimore area lease their copiers.

So why the major increase in the number of leases? The main reason is that technology changes so fast with copier/multifunction devices that it may pay to lease rather than buy.

A copier isn’t a copier anymore. Back in the 80’s and even the 90’s copiers just copied. Today they copy, print, scan, fax, and are an integral part of the document management of a professional office.

With so many businesses attempting to go paperless, the copier/multifunction device becomes a powerful technology tool.

A copier today is a computer that performs multiple document management tasks.

With a lease a business can just budget a certain amount of money for the copier and then every 2-3 years upgrade to a new machine with the latest technology that will help their business become more efficient.

As a bonus to the leasing option, in many cases I save my client money on their new lease due to the fact that technology gets cheaper and more energy efficient.

That’s the scoop on leasing. Now let’s talk about purchasing your copier.

Purchasing your copier also has it’s benefits.

The main benefit is that you save money by not paying fees and interest charges associated with a lease.

Some of my small business clients have expressed that fact that they like to run their business with little or no debt.

Technically a lease is not debt, but you are bound to the terms of the lease so many business owners and professionals consider it the same as having debt.

Another advantage of purchasing a copier is that you can do whatever you want with the copier.

You can keep it for as long as it makes financial sense to do so. With the reliability of today’s technology you could have a machine for several years without having a lease payment.

Also when you purchase a copier you don’t have to return the machine to the leasing company as is the case with most leases.

On the down side of purchasing many small businesses find that $8,000 to $10,000 for a mid to high end machine is a lot of money for to pay up front.

So there you have it. These are the main points to consider when deciding whether to lease or purchase your copier.

As I stated earlier about 80% of my clients lease their copiers for the reasons above.

Whether you lease or buy should be a decision based on your  how you will use the copier/multifunction device as well as your business objectives.

If you have any further questions about leasing or purchasing a copier please feel free to call or email me anytime.

Ed Worthington 443-570-0414 or ed@edworthington.com.